2.3 All Official University Social Media Sites must respect intellectual property rights, federal Copyright law and University policies. It can be a useful tool in forming both social bonds and professional networks. Social Media Policy. As social media usage among our audience grows, this strategy will help us to understand how social media works in tandem or as a complement to traditional media outlets. These guidelines for social media at the University of Maryland Global Campus apply to individuals who create or contribute content to UMGC blogs, social networking pages, wikis, or any other kind of social media. There’s a lot of value for schools to unlock on social media. There are numerous University policies and guidance that address individual conduct and internet usage. The Office of University … How frequently will you post? Please refer to the SAM for all official communication. Administrators of social media sites on behalf of the University must adhere to all University policies, especially: Administrators of social media sites on behalf of the University must also adhere to the Social Media Brand Guidelines. 4.3.1 If the administrator intends to publish a student photo on the site, in which the student can be recognized, then a signed photo release form from the student is needed. … Social media is dynamic and will continue to constantly evolve. In order to be a positive steward of Notre Dame, it will be helpful for you to understand social media and what it means to engage online, the risks you can anticipate, and how to deal with problems. Similarly, people of different communities can connect to discuss and share related stuffs. If you manage a forum that allows users access to comment and post (i.e. Universities in South Africa have neglected the development of social media policies until now. If you need to assign certain duties to a student intern, please seek approval and best practices from the Division of University Marketing, Communication and Media Relations. for Father), but words should never be abbreviated using numbers (gr8; b4). Using Social Media on University Networks and Devices 5.1 Staff and students accessing social media for University or personal use through the University’s ICT network, or on University-supplied devices, must comply with the IT Acceptable Use Policy. Do not abuse logos. (Make sure they’re on that platform.). When you do an advanced Google search for social media policy and/or social media guidelines on either .edu or .ac.uk domains, a lot of results* appear. Protect your own privacy online by adjusting your privacy settings and publishing your updates only to the audiences with whom you wish to share your status. University members are responsible for ensuring that passwords and other access controls for official University social media accounts are of adequate strength and kept secure. Please contact Michael Wiens to create a Photoshelter account to download photos without the watermark. Each official social media channel should have no fewer than two full-time staff member account administrators who have access to the username and password or are added as full administrators on an account. 4.2.3 Only public information may be posted on Official University Social Media Sites. Adhere to student handbook (especially regarding academic honesty and student code of conduct) and any/all regular applicable student policies, standards of conduct, and applicable law. The Social Media Policy for University Accounts provides a standardized process through which University-affiliated College/Schools, departments, programs and organizations can create authorized social media accounts representing the University and gain authorization to use approved and/or trademarked logos and wordmarks. 3.2 Copyright: A form of intellectual property law protecting original works of authorship including literary, dramatic, musical and artistic works. Adhere to the student handbook (especially regarding academic honesty and student code of conduct) and any/all regular applicable student policies, standards of conduct, and applicable law. Professional use of social media 5 5. Adhere to all applicable University, federal and NCAA privacy and confidentiality policies. The university aims to provide a safe, secure and supportive environment for all staff and students to 3. What will your handle name be? Thomas Jefferson University is a diverse community of learning. The University recognizes the open and ever-changing purposes of social media, which can blend, at times, personal and professional roles. Many social media sites come equipped with native analytics, but there are also plenty of free tools out there that can help (i.e. If you are using social media in any capacity to represent a college, institute, department, or other component of the University, use professional contact information (ideally a shared departmental email address) to create the account. 4.3.2 When posting non-student photos, it is recommended that the administrator obtain written permission. Here are links to policies for some of the more popular platforms: UH social media sites should be accessible in some form to those with disabilities. If an audience member posts a comment to your site that upsets you, give yourself some time to cool down before responding. Registering your site will allow your site to be added to the UH Social Media Directory. Respond to comments, posts, mentions, and other interactions in a timely manner and with accurate information. Social media policies in universities 1. 5. Obey the terms of use for your social media platform. If you are concerned about a post or comment or are unsure if it should be deleted or hidden, please contact OPAC. However, for the posting of employee pictures on the website, it is recommended to ask for permission. Lead followers asking questions to either nd.edu or the University’s social media channels. If students request help, you can direct them to a secure discussion platform, such as phone, email, or "Get Help". Cross-promote whenever possible. Social media has changed the way we interact with our audiences within the university and across the world. (read more). Laws such as FERPA, and HIPAA must be followed along with all applicable NCAA regulations. There are appropriate forms of content redistribution structured within popular social media platforms, such as the sharing tool on Facebook, retweeting on Twitter, or utilizing the Repost app on Instagram. If you believe a post demonstrates a credible threat, immediately notify the Notre Dame Police Department at 574-631-5555. Rt 328/19 5 5.2.1 Personal use of social media must be conducted in a manner that indicates no link or association with the University. 3.1 Social Media: A software system or service provided via the Internet used to communicate and share information between people through interactions with video, audio, text or multimedia. Here are some highlights from Adidas’ Social Media Policy: Employees are allowed to associate themselves with the company when posting but they must clearly brand their online posts as personal and purely their own. Who it applies to This policy applies to all University members (both staff and students) and to all social media communications that represent the University. See the social media directory for a list of official university sites. Employees must adhere to regular employee policies and standards of conduct. This policy is intended to minimise the risks of social media which can impact on the wellbeing of students and staff and the reputation of the University, so that students and staff can enjoy the benefits of social networking whilst understanding the standards of conduct expected by the University. What does this mean? Copyright does not protect facts, ideas, systems, or methods of operation, although it may protect the way these things are expressed." Some examples of student records include names, admission status, GPA, Social Security number, PeopleSoft number, and any/all other information that would be covered by FERPA. Each division, college, department, or institute represents its respective viewpoint and should speak as such. (read more). Are you familiar with legal issues in this space such as use of identifying images, copyright, and more? Your social media icon/profile image for your entity should comply with the UH branding standards. 1. These platforms also serve as essential communications channels. Overall, running a university social media account doesn’t appear to be rocket science. Such policies include directives for when an employee should identify himself as a representative of the company on a social networking website, as well as rules for what types of information can be shared. The university does not endorse or use any social network Internet communication service or media sharing service as a secure means of communication for online business transactions or matters involving personal information. What type of content do you plan to post on this platform? All rights reserved. Respect copyright law and the rights of others. Breach Facebook wall, LinkedIn Group, etc. The main University accounts owned by the Office of Public Affairs and Communications will not share images or videos from other accounts on campus unless they include these accessibility options. The official UH System Social Media Policy can be found as SAM 01.H.01 on the UH Policies and Procedures website. Social media accounts created on behalf of Oregon State University are the sole property of the institution. If you are using social media for non-work-related purposes, or for a blend of professional and personal information, please use personal contact information when creating the account. The policy should include precise language defining specifically prohibited behaviors. Give them opportunities to flaunt their creativity, or to do something fun. Social Media Policy POLICY STATEMENT. Obey all social media platform terms of use. Permissions and consent 8 … These policies have been developed by the University to facilitate legal, safe and effective use of social media platforms like Facebook, Twitter, Instagram, YouTube and more. Please review. For example: The Office of Public Affairs and Communications will often create holiday messaging on behalf of the President’s Office and the University as a whole. The world of social media has changed the face of communication and recruiting in collegiate sports and all UH employees are asked to abide by NCAA regulations when interacting and communicating on social media platforms. 4.2.5 Administrators are encouraged to link to source material whenever possible. The service charge for a dishonored check is $30. Without permission of the content’s owner, you may not use the content, and will stand in violation of the UH Social Policy and the platform terms of service. This form may be found on the University’s legal affairs web site. Please review the following: Obey the terms of use for your social media platform. It is the responsibility of the Official University Social Media Site administrator to ensure social media content is fully accessible. What you post on your organization’s social platforms reflects on the Notre Dame as a whole. With that in mind, we encourage our students, faculty and staff to embrace social media as a convenient, engaging and impactful communication tool. The official UH System Media Policy can be found as SAM No. Protect confidential medical records, as specified by HIPAA: “The Privacy Rule protects all "individually identifiable health information" held or transmitted by a covered entity or its business associate, in any form or media, whether electronic, paper, or oral.” Examples of protected information include: “…the individual’s past, present or future physical or mental health or condition, the provision of health care to the individual, or, the past, present, or future payment for the provision of health care to the individual, and that identifies the individual or for which there is a reasonable basis to believe can be used to identify the individual.” See more…, Find UH privacy guidelines: http://www.uh.edu/legal-affairs/general-counsel/ferpa/index.php. This social media policy handbook is intended to be used as a guide for anyone running an account representing any aspect of the University on any social media platform. 4.2.6 Administrators of University Social Media Sites should adhere to the policies for the social media platforms in which they are participating. You can also find information on social media analytics at analyze.nd.edu. Social Media Policy Centenary University supports the use of social media to connect with students, colleagues, alumni, volunteers and friends. This will help you understand how you can improve your communications to provide your audience with content that THEY want. It is important that all social media accounts are kept up to date, posted from regularly and monitored on a frequent basis. The University does not have a single, specific policy regarding social media. Images taken by University photographers do not need attribution on social media, and attribution should not be included on Twitter, Instagram, or Facebook posts. This written permission can be accomplished in an e-mail or with the photo release form, as referenced in Section 4.3.1. For example Game lover can join games related communities, car lover can join communities related to cars and so on. 1.1 The University encourages the use of social media channels by staff, students and associates to connect with each other and a broader community of researchers, business partners, alumni, supporters and colleagues as an important tool of academic, community, and business engagement, research and learning. Primarily, it refers to but is not limited to platforms such as Facebook, Twitter, Instagram, Pinterest, Tumblr, Snapchat, and YouTube. The .ac.uk domain is used for university websites in the United Kingdom. How many users will have access to publishing on this platform? See also, copyright policy information on uh.edu, as related to file sharing. Social Media Policy. 1. Contrast that last example with the social media guidelines page at the Open University : "The University is aware that many of its staff and students are participating in social media in ways that are linked to University activity or teaching. If this is not a built-in feature of the site you are maintaining, then you are encouraged to list or embed email contact information somewhere on your site. This policy applies to the University community, including—but not limited to—administrators, faculty (including non-compensated faculty), and staff. It sets out the expected ways in which you, as a student, will use social media appropriately and is designed to help you communicate safely and responsibly This social media policy handbook is intended to be used as a guide for anyone running an account representing any aspect of the University on any social media platform. Display good sportsmanship; do not malign your rivals. The normal collection fee is 17 percent plus attorney and/or court costs. 3.1 The use of social media must follow all applicable federal and state laws as well as system and university regulations and policies. Social media helps to make our Post University communications both PERSONAL and FUN! Purpose of policy. Requests for services (for example, transcripts, diplomas, registration) will be denied until all debts are paid. Social media helps in building and participating in the community of own religion and believes to discuss and learn about it. This can be done via written note, email, or the standard photo release form. These rules are constantly changing; it is your duty to stay up to date. Purpose of policy. Social media policy Implementation procedures – August 2020. Reinforce the university voice and brand. As an employee who manages social media, you should learn as much as you can about each of the platforms you intend to use. The social media icon and/or profile image can be a photograph related to the administrator’s entity, an approved logo for that entity, or another appropriately branded image. 17. All corporate social media accounts must adhere to the University’s brand guidelines and the account profile information should clearly state the purpose of the account and the hours during which it is monitored. This can be done in writing, by email, or with the standard UH photo release form. Only public information may be posted on Official University Social Media Sites. Before starting a social media account you need to consider things such as: Under no circumstances should passwords be shared except with other administrators authorised to … The latest, from August 2014, found that three quarters of 16 – 24-year-olds use social networking sites, compared to just 47% of all UK adults. Remember, many of these social platforms only allow one account per email address, and you don’t want to be unable to create a personal account or a professional account because an email address is already in use for other purposes. Social media users must be mindful that their use is respectful to the University and members of the University community and in accordance with University legislation, policies and procedures. If students request help, you can direct them to a secure discussion platform, such as phone, email, or “Get Help”. 1.1 The University encourages the use of social media channels by staff, students and associates to connect with each other and a broader community of researchers, business partners, alumni, supporters and colleagues as an important tool of academic, community, and business engagement, research and learning. The University of Houston endeavors to "offer opportunities for learning, discovery and engagement." Do not block users without first speaking to OPAC. Copyright does not protect facts, ideas, systems, or methods of operation, although it may protect the way these things are expressed." The goal of a social media policy is to set expectations for appropriate behavior and ensure that an employee's posts will not expose the company to legal problems or public embarrassment. Employees are expected to use good judgment and discretion when using or accessing social media, ever aware of the importance of advancing the University’s mission, upholding its policies, and dedicating their best efforts to the broad i… Setting social media goals is a key step toward proving (and improving) the value of your social media work.Writing your goals down and regularly reporting on your progress also significantly increases the likelihood that you will achieve what you set out to do.. 2.1 All Official University Social Media Sites must adhere to state and federal laws and regulations, and University policies. See also, copyright policy information on uh.edu, as related to file sharing. Please understand that by posting content to third party applications such as social media sites, you are almost always releasing ownership rights to and control of that content. The information provided below is intended to highlight additional social media policy information and best practices. What audience are you targeting? Images used on social media should not include the ND watermark. Do not divulge any confidential information you have access to as a UH employee (e.g., student information). Also see copyright policy information on uh.edu, as related to file sharing. Help us build our reputation as a world-class Tier One institution. Respect copyright law. to discuss a course of action that may include blocking the user. Protect confidential information with privacy laws, especially FERPA: "The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. Intellectual property rights of content shared by the public will be governed by federal copyright law, the terms of service of the social media provider, and/or University policies. It should either be a photograph related to your entity, an approved logo for your entity, or another appropriately branded image. 4.1 Branding for University Social Media – For any Official University Social Media Site, the social media icon and/or profile image must comply with any applicable University branding standards. Common abbreviations for specific words may be used (Prof. for Professor; Fr. In addition to these general guidelines, staff are advised to consult the Social Media – Guidelines for USC Use provided by Marketing and External Engagement (available for staff access on MyUSC). Think twice about the content you are about to post and double check EVERYTHING, with special attention to accuracy, spelling, and grammar. Social media tools, uses and challenges are evolving rapidly, and the university continuously monitors our strategies and best practices for using these media. Make every effort to be clear, complete, and concise. To provide direction for the framework of interaction between the University and the Media. Those activities include, among others, using university resources or property for personal gain (e.g., using university social media profiles to enhance or endorse personal communications or personal … If there is an option to add information on your site, please add this disclaimer: All content posted here does not necessarily reflect the views/ opinions of the university. If you are en employee of the University of Houston or provide work for the University of Houston the university, do not engage in any conversations or post any information regarding student records. If you are an employee of the University of Houston or provide work for the University of Houston, do not engage in any conversations or post any information regarding student records. Therefore, the entire University community has a responsibility to maintain the integrity of the institution no matter where, when or how they interact with social media. The Board of Regents has authorized the university to charge a student's delinquent account for all collection costs incurred by the university. The University’s social media manager blogs about issues, tips, and tricks on the, . Social media users must be mindful that their use is respectful to the University and members of the University community and in accordance with University legislation, policies and procedures. Our office actively encourages University staff to make effective and appropriate use of them and to engage in conversations with colleagues and the community. Any sensitive personal information or other confidential information posted on an Official University Social Media Site must be removed by the site administrator as soon as practically possible upon discovery. 2.6 All content on Official University Social Media Sites must comply with 1 TAC 206 and 1 TAC 213 to ensure that the information is accessible and usable by people with the widest range of capabilities possible. Always check your images on a cellphone to make sure they are sized appropriately, all words are visible, and the image is not cropped in ways that violate University brand standards (e.g., make sure Mary is not cut off the Dome on your cover photo on Facebook or Twitter). Respect copyright law and the rights of others. Think twice about the value of the content and consider whether or not it may potentially malign or polarize any person or group. The company should not be held liable for any repercussions the employees’ content may generate. Remember that internal acronyms may not mean anything to our audience so consider spelling out those that are uncommon. In a world increasingly focused on social media, our goal is to always allow campus communicators to create new accounts on most social media platforms. In addition, we ask that all employees refrain from contacting prospective student-athletes on social media until after they have signed a National Letter of Intent with the school. Do not post new information on your own channels. Build relationships with other student administrators of social media sites who will be able to help you answer questions quickly and accurately. The social media icon and/or profile image can be a photograph related to the administrator’s entity, an approved logo for that entity, or another appropriately branded image. Page administrators reserve the right to remove user-generated content or comments in accordance with this policy for the safety and security of the University … Any content and/or online activity created by an individual or site moderator that violates these ordinances, or contains/leads to the release of a student’s private personal information is strictly prohibited and will be removed. Ask yourself, "Would I speak to a friend like this?". "Copyright, a form of intellectual property law, protects original works of authorship including literary, dramatic, musical, and artistic works, such as poetry, novels, movies, songs, computer software, and architecture. Registering your site will allow your site to be added to the UH Social Media Directory. GET GET CONNECTED CONNECTED Internet Services Social Media Policies in Universities Empirical study GET IN TOUCH. Social media and online presence. It is an important part of keeping our vibrant Post community authentic and informed, while providing a means to share information, images and video, celebrate our students, associates, and community successes, as well as diverse points-of-view. Broadly defined, social media encompasses any online platform or channel for user-generated content that allows anyone to publish and access information, collaborate on a common effort, and build relationships. 2.5 Primary administrative rights for Official University Social Media Sites will be assigned only to University employees. But there’s more to social media in higher education than marketing. Stanford’s Staff Policy on Conflict of Commitment and Interest sets forth seven types of prohibited activity that apply to university employees, including in their social media and communications duties. +55 WWW.GETCOMM.CA [email protected] or tweet44 8956.888800, W. GEORGIA AVENUE, 175 VANCOUVER BC, CA olgakoz1 [email protected] 2. This will help reduce the possibility of misinformation and it will also drive traffic. Learn more about image release regulations here. Whilst the .edu domain is used for university websites in the United States. There are specific requirements for creating accounts for the first four categories of social media use defined above. Green recommends that school systems include a social media policy in their student-athlete code of conduct. Site administrators are responsible for ensuring that social media content posted on the site is not infringing on the intellectual property rights of others. Utilize available graphics to reinforce the university brand. Records management 4 4. The following guidelines apply to all use of social media and should be read in conjunction with the University’s Social Media – Managerial Policy. How would you describe your tone and voice for this platform? For example, if your social media policy website is titled "Acceptable use of Social Media Policy" that might just raise an eyebrow or two. You may not reproduce, screen-shot, modify or redistribute content (text and images) that does not belong to you, and in no circumstance should you remove, alter or conceal any watermark or other copyright identifier incorporated in the content of others. Any content and/or online activity created by a poster or site moderator that violates these ordinances, or contains/leads to the release of a student’s private personal information is strictly prohibited and should be removed. This does not apply to personal accounts created by ND faculty, staff, student employees, or interns, though there may be information found within that could assist you in creating a professional persona online. University of Maine Social Media Standards Purpose The purpose of this policy and procedure is to ensure quality and appropriate use of approved/official University of Maine social media channels for promotion and information at the University of Maine. Do not abuse logos. The University reserves the right to remove any such posting without notice. The Social Media Toolkit provides further guidance to staff. To review requests for new websites; new official university social media accounts and new university organisational unit social media accounts and to make a decision on those requests; To devise policies and procedures for the management of the university’s digital estate, specifically relating to marketing and promotional material. Just like a bibliography in a school report, you want to give your audience a place to check the validity of the information you are sharing. ), you must adhere to the specific social media platform's terms of service and the UH Social Media Policy. Users are reminded that the same laws, expectations and guidelines which apply in the real world also apply online. Every time you share a new post, ask yourself, "Would I find this valuable?" This policy defines the rules and procedures for the use of Official University Social Media Sites (as defined in Section 3.3) to ensure that university-sponsored social media is both legal and in compliance with University policies. Copyright does not protect facts, ideas, systems, or methods of operation, although it may protect the way these things are expressed." However, social media management takes time, energy, and—most of all—content. If you are downloading images taken by Notre Dame Multimedia for use on social media, please use at least medium resolution for all in-stream images on Twitter, Facebook, and Instagram. And more it is important that all social media by the ND.... 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